Consent to the Processing of Personal Data
By submitting personal data through website_name (the “Website”), including through any contact, enquiry, registration, callback, consultation, client or candidate form, you acknowledge that your personal data will be processed in accordance with this Consent and the Website’s Privacy Policy.
For the purposes of applicable data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”), the EU General Data Protection Regulation (“EU GDPR”) and the Data Protection Act 2018, the owner or operator of the Website acts as the data controller unless otherwise stated.
You confirm that the personal data you provide is accurate and relates to you, or that you are legally authorised to provide it on behalf of another person.
Where consent is the appropriate lawful basis for processing, you provide that consent freely, specifically, knowingly and unambiguously. Certain processing may also be carried out where necessary to respond to your request, take steps before entering into a contract, perform a contract, comply with a legal obligation or pursue our legitimate interests, provided that your rights and interests do not override those interests.
Personal Data We May Process
Depending on your relationship with us and the information you submit through the Website, we may process:
- your full name;
- your date or year of birth, where relevant;
- your country, city or area of residence;
- your telephone number and email address;
- your preferred method of communication and messaging service details;
- information contained in enquiries, correspondence, applications and online forms;
- your CV, employment history, qualifications, skills, references, availability and salary expectations where you apply for a vacancy or register as a candidate;
- information about a client’s recruitment, staffing or service requirements;
- documents and other information voluntarily uploaded or submitted through the Website;
- technical information collected when you use the Website, as described in our Privacy and Cookie Policies.
Please do not submit special category personal data—such as information concerning health, racial or ethnic origin, religious beliefs, trade union membership, biometric data or sexual orientation—unless it is necessary and we have specifically requested it. Where such information is required, we will process it only where a valid legal basis applies.
Purposes and Legal Bases for Processing
We may process your personal data for the following purposes:
- to identify you and respond to your enquiry;
- to communicate with you by telephone, email, messaging service or another agreed channel;
- to provide information about our recruitment and related services;
- to arrange consultations, meetings, calls, interviews and trial days;
- to assess candidate suitability, experience, qualifications and availability;
- to introduce suitable candidates to clients and match candidates with relevant vacancies;
- to verify employment history, qualifications and references, where appropriate and lawful;
- to understand and manage client recruitment requirements;
- to prepare, enter into and perform contracts;
- to provide support and maintain business records;
- to improve the Website, our services and communications;
- to prevent fraud, misuse and security incidents;
- to establish, exercise or defend legal claims;
- to comply with applicable legal, regulatory, tax, accounting and reporting obligations in the United Kingdom, the European Economic Area (“EEA”) and other relevant jurisdictions.
Depending on the circumstances, the applicable legal basis may be your consent, steps taken at your request before entering into a contract, performance of a contract, compliance with a legal obligation or our legitimate interests in operating and improving our recruitment services, communicating with clients and candidates, and protecting our business.
How We Process Personal Data
Personal data may be collected, recorded, organised, stored, updated, retrieved, consulted, used, shared, restricted, anonymised, erased or destroyed. Processing may be carried out electronically or manually.
We apply appropriate technical and organisational measures designed to protect personal data against accidental or unlawful loss, destruction, alteration, unauthorised disclosure or access.
Sharing Personal Data
We may share personal data, where necessary and lawful, with:
- authorised employees, consultants and representatives;
- prospective or existing clients where a candidate has requested or agreed to be considered for a vacancy, or where another lawful basis applies;
- recruitment, reference-checking, background-screening and professional advisers;
- website hosting, IT, communications, customer relationship management and other service providers acting on our behalf;
- courts, regulators, law enforcement bodies and public authorities where disclosure is required or permitted by law;
- other parties where necessary to establish, exercise or defend legal claims or protect our rights and legitimate interests.
Where a service provider processes personal data on our behalf, we require it to use the data only in accordance with our instructions and to apply appropriate safeguards.
International Transfers
As we provide international recruitment services, personal data may be transferred to or accessed from countries outside the United Kingdom or the EEA, including countries that may not provide an equivalent level of data protection.
Where required, we use appropriate safeguards for international transfers, such as an adequacy decision, the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, the EU Standard Contractual Clauses or another legally recognised transfer mechanism.
Data Retention
We retain personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, provide our services, maintain appropriate business records, comply with legal obligations and establish, exercise or defend legal claims.
Retention periods depend on the nature of the information, our relationship with you and applicable legal requirements. Candidate records may be retained while you remain interested in suitable opportunities and for a reasonable period afterwards. You may ask us to update or delete your information at any time, subject to any legal reason requiring us to retain it.
Your Data Protection Rights
Subject to applicable law, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request erasure of your personal data;
- request restriction of processing;
- object to processing based on legitimate interests;
- receive certain personal data in a structured, commonly used and machine-readable format;
- request the transfer of eligible data to another controller;
- withdraw your consent at any time where processing is based on consent;
- object to direct marketing at any time;
- request information about safeguards used for international transfers;
- lodge a complaint with the relevant data protection authority.
These rights are not absolute and may be subject to exemptions under applicable law. We may request information necessary to verify your identity before responding to a request.
Withdrawal of Consent
Where processing is based on your consent, you may withdraw that consent at any time by contacting us using the email address published on website_name.
Your request should include sufficient information to identify you and the processing to which the withdrawal relates. Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.
After receiving your request, we will stop the relevant consent-based processing unless another lawful basis permits or requires continued processing, including compliance with legal obligations or the establishment, exercise or defence of legal claims.
Complaints
If you have concerns about how we process your personal data, please contact us first so that we can investigate your concerns.
If you are in the United Kingdom, you may also complain to the Information Commissioner’s Office (“ICO”). If you are in the EEA, you may complain to the competent data protection authority in your country of residence, place of work or the location of the alleged infringement.
Contact Details
To exercise your rights or ask a question about personal data processing, please contact the data controller using the contact details published on website_name.
This notice should be read together with the Website’s Privacy Policy and Cookie Policy.
